Privacy Policy for Schedule Gmail Follow-Ups – By Cloudshowplace
Last Updated: 19th of February, 2025
Thank you for choosing Schedule Gmail Follow-Ups – By Cloudshowplace (“we”, “our”, or “us”). This Privacy Policy explains how our Google Marketplace add-on integrates with your Gmail account, the types of information we collect and process, and your rights regarding your personal data. By using our add-on, you agree to the terms of this Privacy Policy.
1. Overview
Schedule Gmail Follow-Ups – By Cloudshowplace is designed to enhance your Gmail experience by providing a dedicated console within any Gmail thread. Through this console, you can schedule follow-up emails within the same thread, manage multiple threads and follow-ups, and automatically cancel scheduled emails upon receiving a response. We are committed to protecting your privacy and ensuring that your personal data is handled securely and responsibly.
2. Information We Collect
2.1. Gmail Account Information
- Email Address & Profile Information: To integrate our add-on with your Gmail account, we access your email address and basic profile information.
- Gmail Thread Metadata: We access metadata associated with the Gmail threads where you use our add-on. This includes subject lines, sender and recipient details, and timestamps.
2.2. Usage Data
- Scheduled Email Details: When you schedule an email, we record the content and scheduling information necessary to process your request.
- Activity Logs: We log usage details such as the threads where the add-on is activated and the cancellation of scheduled emails upon receiving a response. These logs help us maintain and improve the functionality of the service.
2.3. Third-Party Data
- Our add-on interacts with third-party services, such as Gmail APIs provided by Google. We only collect or store data necessary for the functioning of our service.
3. How We Use Your Information
3.1. Service Delivery
- Email Scheduling: We use your data to enable the scheduling of follow-up emails within Gmail threads, ensuring timely and effective communication.
- Automatic Cancellation: Upon detecting a response to a scheduled email, our system automatically cancels any pending scheduled messages to prevent duplicate follow-ups.
3.2. Improvement and Analytics
- Usage Analysis: We may use aggregated, anonymized usage data to improve our service performance and user experience.
- Debugging and Troubleshooting: Activity logs and metadata help us diagnose and resolve technical issues, ensuring seamless integration with Gmail.
3.3. Compliance with Gmail Policies
- We adhere to all relevant Gmail and Google API policies, ensuring that your data is handled in compliance with applicable guidelines and regulations.
4. Data Sharing and Disclosure
4.1. With Service Providers
- We may share your data with trusted third-party service providers who assist in the operation and improvement of our add-on. These providers are bound by confidentiality agreements and are prohibited from using your information for any other purpose.
4.2. Legal Requirements
- We may disclose your information if required to do so by law or in response to a valid legal request (e.g., a subpoena, court order).
4.3. No Sale or Commercialization
- We do not sell, trade, or otherwise transfer your personal data to outside parties for commercial purposes.
5. Data Security
We take the security of your personal data very seriously. Our strong security policies and practices are designed to ensure the safety of your data, and include:
- Encryption & Protection: We utilize industry-standard encryption methods to protect your data during transmission and storage.
- Access Controls: Strict access controls are implemented, ensuring that only authorized personnel have access to your information on a need-to-know basis.
- Regular Audits: We conduct regular security audits and continuously monitor our systems to safeguard against unauthorized access, data breaches, and other vulnerabilities.
- Security Practices: Our security protocols are regularly updated to reflect evolving industry standards and best practices, reinforcing our commitment to the protection of your personal information.
6. Data Retention
- Limited Retention: We retain your personal data only as long as necessary to provide our service and as required by applicable law.
- Scheduled Emails: Information related to scheduled emails is stored only until the email is sent or automatically canceled upon receiving a response.
- Deletion Requests: You may request the deletion of your personal data by contacting us using the details provided below.
7. Your Rights and Choices
7.1. Access and Correction
- You have the right to access and correct your personal data held by us. If you believe any information we hold is inaccurate or incomplete, please contact us.
7.2. Data Portability and Deletion
- You can request a copy of your data or ask for its deletion at any time. Please note that deleting certain data may affect the functionality of the add-on.
7.3. Consent Withdrawal
- You may withdraw your consent for data processing at any time. Withdrawing consent will not affect the lawfulness of processing based on your consent before its withdrawal.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Last Updated” date will be revised accordingly. We encourage you to review this policy periodically.
9. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
- Email: Support@cloudshowplace.com
By using Schedule Gmail Follow-Ups – By Cloudshowplace, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.